Board Meeting: July 19, 2017

Fort Washington Estates Civic Association

Board Meeting Minutes

July 19, 2017

Opening

The regular meeting of the Fort Washington Estates Civic Association was called to order at 8:05 pm on July 19, 2017 at the home of Carolyn Stevens.

Present

Carolyn Stevens, Michele Livingood, Clem Gaynor, Patti Cass, Sandra Stephon, and Brittany Carey

Agenda

I. Removal of Inactive Board Members: A motion was raised to remove inactive members of the Board. Carolyn Stevens had reached out to both Jay Kruger and Rufus Neal, who were absent for much of the previous year’s events and meetings. Jay expressed to Carolyn that he was willing to step down from his position as Vice President of the Board. Rufus had indicated that he would contact Carolyn no later than the date of this meeting to confirm whether or not he would continue to serve on the Board. Carolyn, as of the start of the meeting, had not heard from Rufus. Both members were removed from the Board by a unanimous vote.

II. Election of New Officers: The floor was opened to nominations to fill positions left empty by the resignation of Hunter Livingood as President and the removal of Jay Kruger as Vice President. Carolyn Stevens was nominated for President and elected by unanimous vote. Sandra Stephon was nominated for Vice President and was elected by unanimous vote. All existing officers agreed to continue in their current positions for the calendar year. Several other residents, including Diana Kruer and Ninette Toney will be contacted to see if they are willing to serve on the Board.

III. Election of New Board Members: Joe Federline expressed an interest in serving on the Board, with particular focus on area development, public utilities and local government. A motion was raised to elect Joe to the Board in the position of Public Utilities and Government Liaison.

IV. Proposed Committees: Sandra Stephon and Patti Cass spent time leading up to the meeting contacting residents who had expressed an interest in serving on committees at the General Meeting. A list of committees and members is attached.

V. Membership Drive: A flyer for the membership drive was created by Carolyn Stevens, in consultation with Carolyn Harwood, Dave Freeman and Patti Cass. Members agreed that a place for residents to indicate whether they would like to receive a printed directory (and other printed correspondence) should be added to the form. An interest sheet and volunteer recruitment form for residents to complete will go out with the membership form. There were 79 paid members during the Association’s 2016-2017 calendar year.

VI. Communications: Members agreed that there is still a need for printed correspondence. A tally of the information collected through the membership drive form will give the Board a better indication of how great the need is for printed forms; allowing us to cut down on printing costs and reducing the burden on block captains. All correspondence will be posted on NextDoor and members will continue to encourage residents to participate on NextDoor.

VII. National Night Out: The District 7 Station had announced its National Night Out Event on NextDoor with Captain’s Cove listed as a sponsor. Five residents had offered to organize block parties for the Cove-specific National Night Out Event, for which the Board would supply a $25 stipend. There was discussion as to whether there would be confusion and lower attendance rate at block parties because of the District 7 event, which was attended last year by several residents. Additional discussion regarding the benefits of block parties versus a community-wide event led to the proposal of submitting the $100 sponsorship fee to District 7 and have the event serve in place of block parties. It was agreed that the Association would participate in the District 7 Event. Sandra Stephon will contact District 7 regarding our participation, the correction of the spelling of Captain’s Cove, and ask if we may bring a table and banner so Cove residents can meet and complete membership forms.

VIII. Budget Implications of Planned Activities: Clem Gaynor provided a report on 2016-2017 spending and the current balance of the Association’s bank account. No budget was established at the meeting; future events and budgeting for such will be discussed at the Board’s next meeting.

Adjournment

Meeting was adjourned at 9:22 pm by Carolyn Stevens. The next board meeting will be at 8 pm on August 23, 2017, at the home of Carolyn Stevens.